Leading FMCG company achieves seamless manufacturing quality and enhanced productivity

Solution Guides

Success for this leading fast-moving consumer goods (FMCG) company relies heavily on ensuring smooth operations, regulatory compliance, and quality assurance. Iron Mountain helps them achieve this by combining secure document registration, scanning, storage, and shredding into a single fully managed service.

November 13, 20258 mins

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IT, Legal and Compliance, Records and Info Management

With 5,000-plus employees, success for this leading fast-moving consumer goods (FMCG) company located in Poland relies heavily on ensuring smooth operations, regulatory compliance, and quality assurance.

Central to achieving those goals was managing vast numbers of paper documents from Polish production plants, which existed in various formats and sizes up to A0. Stored onsite, that extensive archive covered everything from health and safety reports and employee training records to building and production plans.

Immovable nine-week deadline

Most importantly, the solution had to be accomplished in nine weeks to meet the client’s deadline. Incredibly, this was achieved without any of the possible drawbacks.

Following a strict tender and evaluation exercise, Iron Mountain® was chosen to help the company realize a digitization strategy. The solution combines document registration, scanning, storage, and shredding in a fully managed service.

The first step was creating an accurate records inventory, a daunting task that involved lifting the lid and cataloguing the contents of more than 800 boxes and 70,000 folders.

Digitizing paper records is proving to be an important step for the FMCG company in terms of operational effectiveness thanks to enhanced manufacturing safety, productivity, quality, and responsiveness.

Fully registered in a secure, scalable environment

The resulting index identified 50 different document types, all of which were registered in an Iron Mountain EVault backup system. This allows production plants to efficiently store information in a secure, scalable environment, while enabling staff to quickly locate and retrieve records in a way that complies with regulatory standards.

Next, Iron Mountain specialists at Europe’s largest scanning centre, in Radom, processed and converted 2 million pages into digital images. Subject to retention requirements, the original hard copies were placed in storage at Iron Mountain’s Wroclaw facility, or securely shredded.

Positive global business impact

Digitizing paper records is proving to be an important step for the FMCG company in terms of operational effectiveness thanks to enhanced manufacturing safety, productivity, quality, and responsiveness. Not just in Poland, but equally for global colleagues, partners, and suppliers, which can now access digital records that weren’t previously available, collaborating earlier in the production lifecycle.

In addition, the company’s plants can optimize manufacturing capacity more cost effectively with controlled access to secure information. Building on this success, Iron Mountain is discussing further opportunities to digitize technical documentation and employee files.