From media content chaos to agentic discovery: Future-proofing brand heritage

Question:

What are the primary challenges companies face today when managing their media content?

Answer:

Many organizations face "media content chaos," holding a wealth of historical assets—video, audio, and imagery spanning decades—that is practically unseen. This is due to these valuable archives being dispersed among poorly organized cloud storage or decaying physical vaults.

Your brand’s heritage is your business DNA, but without a proactive preservation plan, that DNA is at risk of decay. Physical film degrades, and legacy digital files become corrupted. When content is scattered, your heritage is fragmented. We see companies wasting weeks on data hunts, often ending up in the expensive position of recreating assets they already own but cannot find. Essentially, these archives remain passive liabilities when they should be dynamic value drivers.

As Iron Mountain prepares for our 75th anniversary, we’ve felt that exact pain while searching for our own historical milestones. This firsthand experience shaped the new media capabilities of Iron Mountain InSight® DXP.  We realized that to be AI-ready, you need a platform that unifies physical archives and digital media into a single, cohesive view.

Beyond keywords: The power of multimodal AI

Question:

How does InSight DXP change the way a company manages its media content?

Answer: 

This shift is a total game-changer. Previously, finding content meant relying on manual tagging, which was slow, clunky, and prone to error. What makes InSight DXP different is that it uses multimodal AI to actually understand what’s inside your files.

It’s not just looking at labels; it’s spotting faces, specific logos, and even the "vibe" or lighting of a shot. If you need a clip of the exact moment a partner’s logo appears in the background of a stadium shot, the platform finds it in seconds. You aren’t just saving time; you are gaining massive productivity wins.

Question:

Does this level of indexing lead to new opportunities for the business?

Answer:

The coolest part is that the AI helps you rediscover "hidden gems" you forgot you even had. By indexing your entire archive, you can unearth old interviews or cool behind-the-scenes footage and turn them into a full-blown marketing campaign. It’s a huge win for efficiency, helping you get to market faster and monetizing content that was previously just gathering dust.

Real-world example and security

Question:

Could you share a real-world example of this moving the needle for a client?

Answer:

Our partnership with the GRAMMY Museum is a powerful case study. When they had to close their physical doors during the pandemic, they digitized their entire collection and hosted it on our AI-powered platform. It transformed their business model overnight. Today, they use AI search to retrieve specific camera angles for documentaries and films, unlocking licensing opportunities and moving from archive management to active storytelling almost overnight.       

Question:

With high-value intellectual property, security is always a concern. How are you protecting this "DNA"?

Answer:

Security is paramount. We apply the same rigor that leads 95% of the Fortune 1000 to rely on Iron Mountain. InSight DXP utilizes a comprehensive security approach following the NIST (National Institute of Standards and Technology) Cybersecurity Framework. With strict role-based access controls and best-in-class security mechanisms, we ensure your most precious IP is safeguarded against unauthorized use at every stage—from ingestion to processing.

The road to AI readiness

Question:

As organizations prepare their data for AI, how does Iron Mountain support them?

Answer:

The most common concern we hear from teams is that they aren’t "AI-ready" yet, but you don't have to be.  We provide a complete heritage management journey, managing every detail, from picking up old film reels and tapes to performing archival quality checks. Iron Mountain maintains an arsenal of vintage playback gear that can read 99% of almost every format ever created, ensuring your history stays accessible regardless of the technology. Once digitized, our AI takes over the "grunt work" of tagging, transcribing, and organizing. We even automate compliance by integrating with Iron Mountain Policy Center to apply retention schedules and legal holds automatically.

You’re in expert hands here. We’ve collaborated with over 1,400 global clients, and our projects have led to more than 50 award nominations across the film, audio, and broadcast industries. Whether you need a digital version of physical content currently in our vaults or you need a pro team to help plan, staff, and relocate your entire collection, we’ve got the expertise to help you move forward with total confidence.

The future is agentic

Question:

When you look ahead, how do you see media content solutions evolving?

Answer:

Our future focus is agentic discovery: moving beyond AI simply finding an asset to having a natural conversation with your archive. For example, instead of just a video summary, you will be able to ask a high-level question like, "Based on all our footage from the 1970s, what were the core values our employees talked about most?"

In an age of deepfakes, authenticity has also become paramount. Brands must now provide verifiable evidence of their genuine identity. Recognizing Iron Mountain's commitment to protecting original assets, we are creating solutions to help clients establish the provenance of their historical records. Our mission extends beyond mere preservation; we are equipping the next generation of storytellers with the confidence and authority to narrate their own histories.

See how Iron Mountain InSight DXP protects, connects and activates media content.