Accelerate digitisation and improve accessibility with digital storage

Organisations that better extract, apply, and build value from their information gain distinct business advantages:

• Improved efficiency and reduced cost of operations
• Increased customer satisfaction
• Greater competitive flexibility
• More resilience engineered into the business

The challenge: delivering the right data at just the right time for productive use by individuals, workgroups, and teams across the extended enterprise. Nowhere is this more challenging when managing a mix of paper and electronic information. Pandemic induced disruption, specifically more remote work, only highlighted this difficulty.

Without a unified view and easy access to all your information, including paper documents, your employees waste time searching for what they need -- if they can find it at all. And if found, paper documents can't be quickly, securely shared with others, especially your remote workers.

No matter where you are in your digital transformation journey, delivering real business value from your information requires better access, sharing and integration to create a truly collaborative, and easy to use process.

What’s holding you back?

Common roadblocks to optimising information management and business processes in a hybrid world of paper and digital documents include:

• Difficulty finding relevant documents: more specifically, the useful data contained within unstructured information within the documents.
• No easy, quick way to share this information, or use it to collaborate productively with co-workers, other stakeholders, or customers.
• More remote work will clearly continue beyond the pandemic. How do you engineer your processes to protect them from future crises? How do you ease access and create collaboration to share valuable business information?
• Securing access to sensitive, regulated information (e.g., Personally Identifiable Information, customer data, contracts, intellectual property, etc.) can be difficult. Increasing regulatory requirements: access trails, compliance audits, right to access, etc, will only make this more challenging and costly.

Business workflows restrained to the ‘speed of paper’ will not get your organisation where it needs to go. The longer you delay, the further you fall behind.

Imagine if you could…

The faster, more complete integration of data within paper documents into business processes is a clear way to deliver greater value. This requires far more than a static document repository. You need to be able to:

• Easily incorporate new documents from various sources, of different formats, and organise all documents into a framework that more closely aligns with the business organisation and needs.
• Quickly and confidently locate all relevant data contained within paper documents. > Integrate document data in more business processes in a timely fashion, consistently across the organisation.
• Easily — and securely — share relevant documents and data when collaborating with stakeholders, including remote workers and customers.
• Gain more control over the information stored in documents, with encryption, role-based access, and pervasive audit trails.
• Recover valuable office real-estate dedicated to the storing of paper documents.

Forward-looking organisations seek to put their information to better use. And in the process create a more resilient work environment able to adapt to the future, changing business requirements with less disruption.