Create and deploy effective information governance

Solution Guides

Know your obligations and show compliance with Iron Mountain's Policy Center software.

February 29, 20246  mins
Create and deploy effective information governance

Challenge

Organizations today face a growing challenge navigating a complex compliance landscape, where requirements and standards not only vary by industry but also by region, country, and even down to local jurisdictions. Staying ahead in this constantly changing landscape is difficult, and falling behind can be costly to organizations that are not equipped with a defensible retention schedule, or the tools and resources to enforce it.

Impact

Compliance efforts often consume valuable resources and time that could be better devoted to driving the key missions of the business. The potential landmines of even a single infraction can stand as a barrier to growth and profitability. This can delay the deployment of new products and services, impacting a business’ bottom line.

With technologies like artificial intelligence, this complex environment is accelerating as content is now created at machine speed, creating tremendous compliance exposure and risk.

What if you could

An effective and comprehensive compliance strategy, along with solid tools to enforce that strategy enables organizations to:

  • Accelerate your AI initiatives by right-sizing the amount of data you need to process
  • Reduce the risk of litigation and fines by keeping retention and privacy policies current
  • Save information storage costs by confidently disposing of documents
  • Enable quick access to the information needed to fulfill audit requests, while providing a legally defensible retention schedule for compliance
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Essential Edition

Provides a ready-made retention schedule that covers the basic functions of the business. Includes suggested record classes and retention rules for a country, updated annually.

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Standard Edition

Adds the ability to modify record classes and retention rules, enabling the business to align their currently operating model or their industry-specific requirements to their document retention.

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Professional Edition

For customized retention schedule(s) to address multiple industries and/or countries. Includes continual legal updates and other more advanced, customizable features. Optional Attended Monitoring services are available to manage changes to legal and regulatory authorities within the scope of your retention schedules.

Know your obligations and show compliance with this user-friendly software today. Reach out to Iron Mountain's Information Governance team to learn more about advisory services, strategic program development, retention and disposition for compliance.